TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-695-11 for Repairs to Process Motors in the Calumet and North Side Service Areas, to Omni-Pump Repairs, Inc., in an amount not to exceed $50,000.00, Account 101-67000, 68000-612650 Requisition 1229417 and 1230342
Body
Dear Sir:
On January 17, 2008, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Repairs to Process Motors in the Calumet and North Side Service Areas.
In response to a public advertisement of March 5, 2008, a bid opening was held on March 25, 2008. The sole bid received for this contract is:
OMNI-PUMP REPAIRS, INC. $56,340.00
Two hundred thirty-eight (238) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $50,000.00.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: cannot have personnel on call 24 hours a day, prevailing wage concern, and outside their area of business. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Omni-Pump Repairs, Inc., the lowest responsible bidder, is proposing to perform this contract, all in accordance with our specifications. The estimate for this contract was $50,000.00, placing the bid of $56,340.00, approximately 12.7 percent above this estimate.
The Multi-Project Labor Agreement was not included in this contract because all of the work will be performed at the Contractor’s facility.
In view of the foregoing, it is recommended that this contract be awarded to Omni-Pump Repairs, Inc., in an amount not to exceed $50,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent. The estimated expenditures for 2008 and 2009 are $25,000.00 each year. Funds for the 2008 expenditure are available in Account Account 101-67000, 68000-612650.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien