TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order to American Process Equipment Company, for providing DiscFlo pump parts to the Stickney Water Reclamation Plant, in the amount of $10,788.72, from an amount not to exceed $54,926.00, to an amount not to exceed $44,137.28, Account 101-69000-623270 (P.O. 3036692)
Body
Dear Sir:
On February 16, 2006, the Board of Commissioners authorized the Purchasing Agent to issue a purchase order, for an amount not to exceed $60,000.00, to American Process Equipment Company, to provide DiscFlo pump parts to the Stickney Water Reclamation Plant, on an as-needed basis. A previous change order has resulted in the current Contract value not to exceed $54,926.00. The Contract terminated on December 31, 2007.
A decrease in the 2007 funding for Purchase Order 3036692 is requested because the amount of parts ordered in 2007 was less than originally anticipated.
In order to reduce the funds allocated to this Contract, it is hereby requested that the Purchasing Agent be authorized to execute a change order to decrease sole source Purchase Order No. 3036692 in the amount of $10,788.72, from an amount not to exceed $54,926.00 to an amount not to exceed $44,137.28 (approximately 18% of the original P.O. value).
This decrease is in compliance with the Illinois Criminal Code since it is due to not reasonably foreseeable circumstances, and is in the best interest of the District.
Funds will be restored to Account 101-69000-623270.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, MPS:SO'C:MAG:AK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien