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File #: 23-0999    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/6/2023 In control: Procurement Committee
On agenda: 10/19/2023 Final action: 10/19/2023
Title: Authority to increase purchase order and amend the agreement with Schneider Electric Systems USA, Inc., to provide services for a Secure Upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount of $42,946.90, from an amount of $441,546.00, to an amount not to exceed $484,492.90, Account 101-68000-612650, Purchase Order 3120617

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase purchase order and amend the agreement with Schneider Electric Systems USA, Inc., to provide services for a Secure Upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount of $42,946.90, from an amount of $441,546.00, to an amount not to exceed $484,492.90, Account 101-68000-612650, Purchase Order 3120617

Body

 

Dear Sir:

 

On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services to upgrade the DCS equipment and software at the Calumet Water Reclamation Plant, in an amount not to exceed $441,546.00. The agreement expires on December 31, 2023.

 

There have been no prior change orders.

 

Original Contract Amount                                                               $441,546.00

Date of Board Approval                                                               8/11/2022

Cumulative Change Order Value (10/3/2023)                     $0.00

% Change of Original Contract Value                                                               0.0%

Current Contract Value                                                               $441,546.00

Requested Increase or Decrease                                                               $42,946.90

New Contract Value                                                               $484,492.90

% Change of Current Contract Value                                                               9.7%

% Change of Original Contract Value                                                               9.7%

 

An increase in the purchase order value is being requested to improve the communication between the Lemont and Calumet Water Reclamation Plants. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $42,946.90 (approximately 9.7% of the current contract value), from an amount of $441,546.00, to an amount not to exceed $484,492.90.

 

Funds are available in Account 101-68000-612650.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2023