TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Lifting Gear Hire Corp., in an amount of $15,235.00 from an amount of $9,765.00, to an amount not to exceed $25,000.00, Account 101-67000-612330, Purchase Order 3124191
Body
Dear Sir:
On May 23, 2023, a purchase order was issued to Lifting Gear Hire Corp., to provide an air winch rental to the Kirie Water Reclamation Plant, in an amount not to exceed $4,340.00. The purchase order will expire on December 31, 2023.
As of June 22, 2023, the attached list of change orders has been approved.
Original Purchase Order Amount $4,340.00
Date of PO Issuance 5/23/2023
Cumulative Change Orders (6/22/2023) $5,425.00
% Change of Original PO Value 125.0%
Current Purchase Order Value $9,765.00
Requested Increase $15,235.00
New Purchase Order Value $25,000.00
% Change of Current PO Value 156.0%
% Change of Original PO Value 476.0%
An increase of the purchase order is needed to fund the continued rental of equipment to repair a failed debris basket at the Kirie Water Reclamation Plant. The duration of the repair was not known at the time the purchase order was issued. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $15,235.00 (approximately 156.0% of the current purchase order value) from an amount of $9,765.00 to an amount not to exceed $25,000.00.
Funds are available in Account 101-67000-612330.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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