TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue a purchase order and enter into an agreement with Kofax Image Products, Inc., for Kofax Network Fax Software Maintenance, in an amount not to exceed $32,367.00, Account 101-27000-612820 (Req. 1236574)
Body
Dear Sir:
Approval is requested to issue a purchase order to Kofax Image Products, Inc. for a 24-month software maintenance service agreement starting on March 1, 2008 and ending on February 28, 2010. This agreement includes enhanced software support, installation assistance, and special services not to exceed $32,367.00.
Kofax Image Products, Inc. is a provider of maintenance and telephone support for Kofax Network Fax Software (formerly Topcall Software) products. This service is required to provide routine enhancements and corrections to the existing software and the right to receive and use new versions of the software as they become available.
Currently, the software supported under this request is primarily used for faxing requisitions and purchase orders with the District's Purchasing Department, but is also used district-wide for sending and receiving faxes. Therefore, the maintenance is critical to insure the reliability and integrity of the data communicated in support of purchasing services.
Since Kofax Image Products, Inc. is the sole provider of the above services, it is requested that the purchase of these services be authorized without advertising, as stated in Section 11.4 of the Purchasing Act.
In view of the above, it is recommended that the Purchasing Agent be authorized to issue a purchase order to Kofax Image Products, Inc. for the services required in an amount not to exceed $32,367.00. Funds are available in Account 101-270000-612820.
Requested, Keith D. Smith, Director of Information Technology
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien