TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-655-12 (Re-Bid), Manhole and Infrastructure Repairs, to Pan-Oceanic Engineering Co., Inc., in an amount not to exceed $873,225.00, Account 101-66000-612600, Requisition 1387968 (Deferred from the Board Meeting of March 17, 2016)
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Dear Sir:
On January 8, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-655-11 Manhole and Infrastructure Repairs.
Authorization to amend the Authority to Advertise was approved at the Board meeting of April 9, 2015.
In response to a public advertisement of August 19, 2015, a bid opening was held on September 15, 2015. All bids were rejected as reported at the Board meeting of October 1, 2015.
Authorization to increase cost estimate, from $625,000.00 to $900,000.00, was approved at the Board meeting of November 19, 2015.
In response to a public re-advertisement of January 6, 2016, a bid opening was held on February 2, 2016. The bid tabulation for this contract is:
PAN-OCEANIC ENGINEERING CO., INC. $873,225.00
Six hundred sixty (660) companies were notified of this contract being advertised and thirty-nine (39) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the services requested, could not bid as a general contractor and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Pan-Oceanic Engineering Co., Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $900,000.00, placing their bid of $873,225.00 approximately 3 percent below the estimate.
Pan-Oceanic Engineering Co., Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: laborers, operating engineers and cement finishers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately five (5) people for the services.
Pan-Oceanic Engineering Co., Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 5 percent WBE and the bidder offers themselves to satisfy the MBE and SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-655-12 (Re-Bid) to Pan-Oceanic Engineering Co., Inc., in an amount not to exceed $873,225.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence after approval of the Contractor’s Bond and terminate on December 31, 2016.
Funds are available in Account 101-66000-612600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016
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