TRANSMITTAL LETTER FOR BOARD MEETING OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Accelerated Technology Laboratories, Inc. for Contract 20-RFP-02 Deliver and Implement Laboratory Information Management System, in an amount of $158,075.72, from an amount of $600,607.34, to an amount not to exceed $758,683.06, Account 101-16000-634820, Purchase Order 3113428
Body
Dear Sir:
On December 3, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 20-RFP-02 Deliver and Implement Laboratory Information Management System (LIMS) to Accelerated Technology Laboratories, Inc., in an amount not to exceed $603,200.00. The contract expires on December 31, 2023.
As of January 20, 2023, the following list of change orders has been approved:
Original Purchase Order Amount $603,200.00
Date of Board Approval 12/3/2020
Cumulative Change Order (January 20, 2023) ($2,592.66)
% Change of Original Purchase Order Value 0.43%
Current Contract Value $600,607.34
Requested Increase $158,075.72
New Purchase Order Value $758,683.06
% Change of Current Purchase Order Value 26.32%
Total % Change of Original Purchase Order Value 26.64%
An increase is requested to add a line to the current Monitoring & Research Department purchase order to include maintenance fees that are budgeted to the Information Technology (IT) Department. The requested increase will allow maintenance fees to be paid under the current contract due to the extended implementation period. In addition, authorization is requested to add IT Department Account 101-27000-612820.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 20-RFP-02 in an amount of $158,075.72 (26.32% of the current contract value), from an amount of $600,607.34, to an amount not to exceed $758,683.06.
Funds are available in Accounts 101-16000-634820, 101-27000-612820.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AJ:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023
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