TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-023-11, Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, Group A to Jade Scientific, Inc., in an amount not to exceed $109,231.00 and Group B to MG Scientific, Inc., in an amount not to exceed $28,461.35, Account 101-20000-623570
Body
Dear Sir:
On June 15, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-023-11, furnish and deliver lab chemicals to various locations for a one (1) year period, beginning approximately October 1, 2023 and ending September 30, 2024.
In response to a public advertisement of June 28, 2023, a bid opening was held on July 18, 2023. The bid tabulation for this contract is:
GROUP A: LAB CHEMICALS (GENERAL)
FISHER SCIENTIFIC COMPANY, LLC $ 80,495.90
JADE SCIENTIFIC, INC. $109,231.00
MG SCIENTIFIC, INC $124,041.25
COLONIAL SCIENTIFIC, INC. $137,001.88
GROUP B: LAB CHEMICALS (FLAMMABLE & ACID)
MG SCIENTIFIC, INC. $28,461.35
FISHER SCIENTIFIC COMPANY, LLC $28,888.49
JADE SCIENTIFIC, INC. $38,517.00
COLONIAL SCIENTIFIC, INC. $78,275.08
For Group A, Fisher Scientific Company, LLC, qualified their bid by taking exceptions to the general terms and conditions of the contract. Fisher Scientific Company, LLC. enumerated exceptions such as minimum order quantities on some items, minimum profit floors which would allow price adjustments to contract pricing based on arbitrary profit margin levels, and the right to cancel orders. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Fisher Scientific Company, LLC of this action.
Jade Scientific, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $75,000.00, placing the total bid of $109,231.00 approximately 45.64 percent above the estimate. Jade Scientific, Inc. is license and in good standing in the State of Michigan.
MG Scientific, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $33,000.00, placing the total bid of $28,461.35 approximately 13.75 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-023-11, Group A to Jade Scientific, Inc., in an amount not to exceed $109,231.00 and Group B to MG Scientific, Inc., in an amount not to exceed $28,461.35.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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