TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Sutton Ford, Inc., to furnish and deliver one (1) 2024 Ford Model F550 Crew Cab Chassis to the Stickney Water Reclamation Plant, under the Suburban Purchasing Cooperative, Contract No. 227, in an amount not to exceed $69,105.00, Account 101-69000-634860, Requisition 1614569
Body
Dear Sir:
Authorization is requested to issue a purchase order to Sutton Ford, Inc. to furnish and deliver one (1) new 2024 Ford Model F550 Crew Cab Chassis, standard equipment, and standard warranty to the Stickney Water Reclamation Plant. The Ford Model F550 Crew Cab Chassis and accessories are expected to be delivered by December 31, 2024.
The Suburban Purchasing Cooperative (SPC) has a competitively bid contract with Sutton Ford, Inc., Contract No. 227, for Ford F550 Chassis Cab purchases. On January 18, 2024, the Board of Commissioners granted authority to participate in the Suburban Purchasing Cooperative (SPC). The contracts were established to enable authorized local governmental units to purchase equipment during the contract period. The term of contract number 227 began on July 1, 2023, for a one-year term with an option to extend for up to three (3) additional years. This contract will expire on June 30, 2024.
This order consists of the procurement of one (1) new model year 2024 Ford Model F550 Crew Cab Chassis, standard equipment, and standard warranty. The Ford F550 will be used by District staff at the Stickney Water Reclamation Plant and will replace a vehicle past its operation life.
Sutton Ford, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Suburban Purchasing Cooperative (SPC) contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Sutton Ford, Inc., in an amount not to exceed $69,105.00.
Funds are available in Account 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024