TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to Provide Services for a Secure Upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $4,292,721.00, Account 101-68000-612650, Requisition 1622860
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide an upgrade of the existing Foxboro DCS process automation system, associated hardware, software, and maintenance support and services in the Calumet Service Area. Services will commence January 1, 2025, and terminate December 31, 2029.
Schneider Electric Systems USA, Inc., the sole source provider of the proprietary hardware, software, and services required for the project, has submitted prices for the products and services required. Inasmuch as Schneider Electric Systems USA, Inc., is the only source of the products and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Schneider Electric Systems USA, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Schneider Electric Systems USA, Inc. is the sole provider of these products and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., in an amount not to exceed $4,292,721.00.
The estimated expenditures are $1,288,700.00 for 2025, $1,228,340.00 for 2026, $551,579.00 for 2027, $633,966.00 for 2028, and $590,136.00 for 2029. Funds for these expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024