TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-894-11 Furnish and Deliver a 6” Diesel Trash Pump to the Calumet Water Reclamation Plant, to Godwin Pumps of America, Inc., in an amount not to exceed $33,645.00, Account 101-68000-634650, Requisition 1234708
Body
Dear Sir:
On March 20, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-894-11 Furnish and Deliver a 6” Diesel Trash Pump to the Calumet Water Reclamation Plant.
In response to a public advertisement of April 16, 2008, a bid opening was held on May 6, 2008. The sole bid received for this contract is:
GODWIN PUMPS OF AMERICA, INC. $33,645.00
Five hundred eighty-three (583) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: unable to meet specifications, and the bidding period was too short. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Godwin Pumps of America, Inc., the lowest responsible bidder, is proposing to perform this contract, in accordance with the specifications. The estimated cost for this contract was $35,000.00, placing the bid of $33,645.00, approximately 3.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily for furnishing and delivering equipment.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to Godwin Pumps of America, Inc., for the equipment required, in an amount not to exceed $33,645.00. There was no bid deposit required for this contract. Funds are available in Account 101-68000-634650.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien