TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-604-21 Furnish, Deliver and Install Fire Detection Systems at Various Locations, estimated cost $560,000.00, Account 201-50000-645650, Requisitions 1472011, 1472012, and 1472013
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-604-21 Furnish, Deliver and Install Fire Detection Systems at Various Locations, at the request of the Maintenance and Operations Department.
This Contract is to provide all necessary labor, supervision, tools, equipment, materials and appurtenances to rehabilitate the existing fire detection systems at the Calumet Water Reclamation Plant, the Mainstream Pumping Station, and the Lockport Powerhouse. The work consists of removing obsolete life-safety equipment, and then furnishing, delivering and installing new programmable fire alarm panels and network components. These electrical upgrades will also extend the operating life of the various systems.
The estimated cost of this contract is $560,000.00.
The bid deposit for this contract is $28,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Electrical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The utilization goals for this contract are 13% Minority Business Enterprises (MBE), 7% Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise February 14, 2018
Bid Opening March 13, 2018
Award April 19, 2018
Completion March 31, 2019
Funds are being requested in 2018 in Account 201-50000-645650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-604-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC:WB:CV
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2017