TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with Agilent Technologies, Inc., to furnish and deliver technical support, repair service and consumable parts and supplies, in an amount not to exceed $73,370.40, Account 101-16000-612970, Requisition 1257481
Body
Dear Sir:
Authorization is requested to issue a purchase order (PO) and enter into an agreement with Agilent Technologies, Inc., to furnish and deliver technical support, repair service and consumable parts and supplies at the Egan Analytical Laboratory of the Analytical Laboratories Division of the Research and Development Department. This purchase order will expire on June 30, 2011.
Agilent Technologies, Inc., the sole service provider of technical support, repair service and consumable parts and supplies, has submitted prices for the services required. Inasmuch as Agilent Technologies, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The consumable parts and supplies are economically procurable from Agilent Technologies, Inc., a single source, out of Wilmington, Delaware.
Agilent Technologies, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order and enter into an agreement with Agilent Technologies, Inc., in an amount not to exceed $73,370.40.
Funds for the 2009 expenditure in the amount of $27,016.16 are available in Account 101-16000-612970. The estimated expenditure for 2010 is $28,126.16 and 2011 is $18,228.08. Funds for the 2010 and 2011 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Louis Kollias, Director of Research and Development, LK:WJS:MPC:KB:op
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008