TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-408-2D Control and Pretreatment Buildings Roof Beam Rehabilitation, Egan Water Reclamation Plant, estimated cost $300,000.00, Account 201-50000-645780, Requisition 1351667
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-408-2D Control and Pretreatment Buildings Roof Beam Rehabilitation, Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of the project is to reinforce existing concrete roof beams in the Control and Pretreatment Buildings that have inadequate bearing support.
The project consists of the following:
1. Grind welds between embedded bearing plates beneath precast tee roof beam stems along column line CF in the Control Building.
2. Repair spalls and cracks in cast-in-place concrete support beams beneath the precast tee roof beam stems where indicated in Control and Pretreatment Buildings.
3. Install bearing angles beneath precast tee roof beam stems where indicated in Control and Pretreatment Buildings.
4. Remove and replace ceiling finishes and light fixtures where required to access areas of roof repair work.
The estimated cost for this contract is $300,000.00.
The bid deposit for this contract is $15,000.00.
The contract specifications require that all work shall be completed within 240 calendar days after approval of the contractor's bond. Liquidated damages are $500.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified time for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the "Miscellaneous Construction" category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women's Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise December 19, 2012
Bid Opening January 29, 2013
Award April 11, 2013
Completion December 6, 2013
Funds are being requested in 2013, in Account 201-50000-645780, and are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-408-2D.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012