TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Report on rejection of bids for Contract 09-736-11, Furnish, Deliver and Install a Solar Hot Water System at the Egan Water Reclamation Plant, estimated cost $198,000.00 (As Revised)
Body
Dear Sir:
On February 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-736-11, Furnish, Deliver and Install a Solar Hot Water System at the Egan Water Reclamation Plant.
At the Board Meeting of March 19, 2009, the Board of Commissioners approved the increase to the contract estimate from $180,000.00 to $198,000.00.
In respond to a public advertisement on April 8, 2009, a bid opening was held on May 19, 2009. The bid tabulation for this contract is:
C. J. ERICKSON PLUMBING COMPANY $157,600.00
WESTSIDE MECHANICAL, INC. $184,400.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $329,600.00
Six hundred sixty-five (665) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
A review of the bids revealed that all bidders do not meet the qualifications and experience requirements as stated in the detail specifications of the contract documents. Therefore all bids are being rejected in the publics' best interest. The Director of Procurement and Materials Management has informed C. J. Erickson Plumbing Company, Westside Mechanical, Inc., and Independent Mechanical Industries, Inc., of this action.
The Maintenance and Operations Department will not be readvertising this contract.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bb