TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with LeasePlan USA for Fleet Vehicle Management Services, in an amount of $80,000.00, from an amount of $991,132.00, to an amount not to exceed $1,071,132.00, Accounts 101-15000-612080 and 612860, Purchase Order 3070364
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Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 11-RFP-19, Fleet Vehicle Management Services to LeasePlan USA, in an amount not to exceed $991,132.00. The contract expires on October 31, 2014.
This agreement has one approved change order to adjust accounts which did not affect contract value.
An increase in the contract value is being requested at this time due to higher than expected gasoline prices and maintenance costs are increasing due to the aging of the fleet.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 11-RFP-19 in an amount of $80,000.00 (8.07% of the current contract value), from an amount of $991,132.00, to an amount not to exceed $1,071,132.00.
Funds are available in Accounts 101-15000-612080 and 612860.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:JR:MW:DF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012
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