TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 98-RFP-10, Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 Years, to Metropolitan Biosolids Management, L.L.C., in an amount of $2,121,362.50, from an amount of $188,306,115.91, to an amount not to exceed $186,184,753.41, Account 101-69000-612590, Purchase Order 5000950
Body
Dear Sir:
On December 21, 2000, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-RFP-10, Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 Years, to Metropolitan Biosolids Management, L.L.C., in an amount not to exceed $217,169,089.74. The contract expires on July 1, 2030.
As of May 21, 2024, the attached list of change orders has been approved.
Service Portion of Contract:
Original Contract Amount $127,997,551.16
Date of Board Approval 12/21/2000
Cumulative Change Order Value (5/21/2024) ($22,814,643.11)
% Change of Original Contract Value -17.8%
Current Contract Value $105,182,908.05
Requested Increase or Decrease ($2,121,362.50)
New Contract Value $103,061,545.55
% Change of Current Contract Value -2.0%
% Change of Original Contract Value -19.5%
A decrease in value is requested to match the projected 2024-2025 production of the pelletizing facility, which varies from year to year based on operating conditions. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the service portion of Contract 98-RFP-10, in an amount of $2,121,362.50 (approximately 2.0% of the current service portion of the contract), from an amount of $105,182,908.05, to an amount not to exceed $103,061,545.55.
Funds will be restored to Account 101-69000-612590.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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