TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of bids for Contract 18-486-11, Provide Dedicated Point to Point Telemetry Communication Service For District Infrastructure For One Year With An Option For A One-Year Extension, estimated cost $912,000.00
Body
Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-486-11, Provide Dedicated Point to Point Telemetry Communication Service For District Infrastructure For One Year With An Option For A One-Year Extension.
In response to a public advertisement of May 30, 2018, a bid opening was held on June 19, 2018. The bid tabulation for this contract is:
AT&T Corp. $457,807.63
One hundred fifty-three (153) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The sole bid from AT&T contained a letter, dated June 19, 2018, offering to negotiate a contract and enter into an agreement with the District. In addition, AT&T added their comments throughout the bidding documents that in many cases modified the contract documents. Therefore, their bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed AT&T Corp. of this action.
The Information Technology Department (IT) will not re-advertise this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018