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File #: 23-0727    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/25/2023 In control: Procurement Committee
On agenda: 8/10/2023 Final action: 8/10/2023
Title: Authority to increase Contract 22-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a Two (2) Year Period, in an amount of $45,000.00, from an amount of $692,117.98, to an amount not to exceed $737,117.98, Account 101-69000-623820, Purchase Order 3116873
Attachments: 1. Change Order Log - Purchase Order 3116873

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase Contract 22-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a Two (2) Year Period, in an amount of $45,000.00, from an amount of $692,117.98, to an amount not to exceed $737,117.98, Account 101-69000-623820, Purchase Order 3116873

Body

 

Dear Sir:

 

On November 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a Two (2) Year Period, to Avalon Petroleum Company, in an amount not to exceed $688,000.00. The contract will expire on December 31, 2023.

 

As of July 20, 2023, the attached list of change orders has been approved.

 

Original Contract Amount                                                               $688,000.00

Date of Board Approval                                                               11/18/2021

Cumulative Change Order (7/20/2023)                     $4,117.98

% Change of Original Contract Value                                          0.6%

Current Contract Value                                                               $692,117.98

Requested Increase or Decrease                                          $45,000.00

New Contract Value                                                                                    $737,117.98

% Change of Current Contract Value                                          6.5%

% Change of Original Contract Value                                          7.1%

 

The increase in contract value is needed to continue to provide fuel for heavy equipment at the Lawndale Avenue Solids Management Area. The substantial increases in fuel prices were not known at the time the contract was executed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 22-022-11 in an amount of $45,000.00 (6.5% of the current contract value), from an amount of $692,117.98 to an amount not to exceed $737,117.98.

 

Funds are available in Account 101-69000-623820.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MM

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023

 

Attachment