TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 19-RFP-39 Enhancements to the District's New Website, with Wynndalco Enterprises, LLC in an amount not to exceed $300,000.00, Account 101-27000-612430, Requisition 1529902
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Wynndalco Enterprises, LLC to provide content updates and enhancements to the District’s new website for a period of one year from September 8, 2020 through September 7, 2021.
On February 5, 2020, Request for Proposal 19-RFP-39 Enhancements to the District's new Website was publicly advertised. Five hundred fifty-one (551) firms were notified and forty-four (44) firms requested proposal documents. On March 6, 2020, the District received three (3) proposals from Clarity Partners LLC, Next Generation Technology, Inc., and Wynndalco Enterprises LLC.
Interviews were conducted and evaluated by staff from Procurement and Materials Management, Information Technology, and Public Affairs based on the following criteria: understanding of the project, proposed methods of performing the work, and technical competence.
Based on evaluations of the interviews and the best and final offers, Next Generation Technology, Inc. received the highest scores, however, the company failed to meet the Affirmative Action goals for this RFP solicitation which are 20% MBE, 10% WBE, 10% SBE, and 3% VBE. Next Generation Technology, Inc. offered themselves as 100% WBE to meet the goals. The Diversity Administrator conducted the review. It is therefore recommended that a purchase order be awarded to Wynndalco Enterprises LLC, which received the next highest evaluation scores. Wynndalco Enterprises, LLC’s response demonstrated an understanding of the goals and requirements of the project, as well as a feasible and cost-effective approach to providing appropriately skilled locally-based personnel.
The Affirmative Action Section has reviewed the proposal and has concluded that Wynndalco Enterprises, LLC has met the requirements for Appendices A and V, per the attachment.
Inasmuch as the firm of Wynndalco Enterprises, LLC possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $300,000.00.
Funds are available in Account 101-27000-612430.
Requested, John H. Sudduth, Director of Information Technology, JHS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020
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