TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-693-11 to Land and Lakes Company for Use of a Sanitary Landfill Site, in an amount not to exceed $260,000.00, Account 101-66000-612520, Requisitions 1226821 and 1226834
Body
Dear Sir:
On November 1, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Use of a Sanitary Landfill Site.
In response to a public advertisement of December 12, 2007, a bid opening was held on January 8, 2008. The bid tabulation for this contract is:
GROUP A
LAND AND LAKES COMPANY $314,600.00
ENVIRONTECH, INC. $444,700.00
GROUP B
LAND AND LAKES COMPANY $26,050.00
ENVIRONTECH, INC. $45,650.00
Two hundred fifty-seven (257) companies were notified of this contract being advertised and two (2) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $260,000.00.
Land and Lakes Company, the lowest responsible bidder, is proposing to perform this contract, all in accordance with our specifications. The estimated cost for Group A of this contract was $235,000.00, placing their bid of $314,600.00, approximately 33.8 percent above the estimate. The estimated cost for Group B was $25,000.00, placing the bid of $26,050.00, approximately 4.2 percent above this estimate.
The Multi-Project Labor Agreement is not applicable to this contract.
In view of the foregoing, it is recommended that this contract be awarded to Land and Lakes Company, in an amount not to exceed $235,000.00 for Group A and $25,000.00 for Group B, for a total award not to exceed $260,000.00, subject to the contractor furnishing a performance bond in form satisfactory to our Legal Department and approved by the Purchasing Agent. Funds for the 2008 expenditure are available in Account 101-66000-612520.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien