TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-622-11, Furnishing and Delivering Radio Equipment to the Stickney Service Area, to Illinois Communications Sales, Inc., in an amount not to exceed $39,421.00, Account 101-69000-623850, Requisition 1344661
Body
Dear Sir:
On August 9, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 12-622-11 Furnishing and Delivering Radio Equipment to the Stickney Service Area.
In response to a public advertisement of September 12, 2012, a bid opening was held on October 2, 2012. The bid tabulation for this contract is:
ILLINOIS COMMUNICATIONS SALES, INC. $39,421.00
TRI-ELECTRONICS, INC. $45,545.00
A BEEP LLC *$49,321.16
*corrected total
Three hundred seventy-one (371) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
Illinois Communications Sales, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $47,000.00, placing the bid of $39,421.00, approximately 16.1 percent below the estimate.
The Multi-Project Labor was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-622-11, to Illinois Communications Sales, Inc., in an amount not to exceed $39,421.00.
There was no bid deposit required for this contract.
Funds are available in Account 101-69000-623850.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012