TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-985-11, Specialized Railroad Car Repair and Rebuilding in the Stickney Service Area, estimated cost $415,000.00, Account 101-69000-612670, Requisition 1454597
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-985-11, Specialized Railroad Car Repair and Rebuilding in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to repair and rebuild railroad cars for a three-year period. The work consists of mechanically rehabilitating, maintaining and rebuilding 60 cubic yard capacity side dump railroad cars, used for the transportation of biosolids in the Stickney Service Area. The work is necessary to ensure the public safety and extend the useful life of the cars.
The estimated cost for this contract is $415,000.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $90,000.00, $130,000.00, $130,000.00 and $65,000.00, respectively.
The bid deposit for this contract is $20,800.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work is performed off-site at the contractor’s facility.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract due to the specialized nature of the services required.
The tentative schedule for this contract is as follows:
Advertise May 10, 2017
Bid Opening May 30, 2017
Award July 6, 2017
Completion December 31, 2020
Funds for 2017 are available in Account 101-69000-612670. Funds for subsequent years, 2018, 2019 and 2020, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-985-11.
Requested, John P. Murray, Director of Maintenance & Operations, BAP:SO’C:MAG:JR:DR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017