TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 03-RFP-03 (73-161-CH) McCook Reservoir Overburden Removal Lawndale Avenue Solids Management Area, to Walsh Construction Company of Illinois, in an amount of $250,847.17, from an amount of $63,667,902.00, to an amount not to exceed $63,918,749.17, Account 401-50000-645620, Purchase Order 5000113
Body
Dear Sir:
On September 4, 2003 the Board of Commissioners authorized the Purchasing Agent to award Contract 03-RFP-03 (73-161-CH), to Walsh Construction Company of Illinois (WCC) in an amount not to exceed $58,770,500.00. The contract terms called for the completion of all work by September 4, 2007. This contract is still in progress.
As of December 5, 2008 the attached list of change orders have been approved. The effect of these change orders resulted in an increase in the amount of $4,897,402.00 from the original amount awarded of $58,770,500.00. The current contract value is $63,667,902.00. The prior approved change orders reflect an 8.33% increase to the original contract value.
In March through June 2007, WCC was prevented from completing the relocation of a conveyor system necessary to continue contract overburden excavation from the Stage II work area due to Slurry System Inc. (SSI) failing to complete their work and demobilizing from the south canal bank work area. SSI, a contractor under contract with the United States Army Corps of Engineers, was scheduled to complete a slurry wall around the Stage II work area by March 2007, but did not complete the work until the end of 2007. In accordance with the contract, WCC notified the District of the work stoppage and reserved its rights to recover costs for preservation of the work. The contractor submitted a claim to compensate for the costs of equipment rental, labor, insurance premiums and material incurred due to the work stoppage.
The contractor submitted a cost proposal (COR-011) in the amount of $250,847.17. The engineer reviewed the proposal, found it reasonable, and stated via file letter 225 that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase Contract 03-RFP-03 (73-161-CH) in an amount of $250,847.17 (0.39% of the current contract value) from an amount of $63,667,902.00 to an amount not to exceed $63,918,749.17.
Funds are available in Account 401-50000-645620.
Requested, Joseph P. Sobanski, Chief Engineer, KAK:JFK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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