TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend agreement with Cityfront Center East Maintenance Association, for providing maintenance and security services and general liability insurance coverage for the Nicholas J. Melas Centennial Fountain and Park in an amount of $188,500.00, from an amount of $248,500.00, to an amount not to exceed $60,000.00, Account 101-66000-612490, Requisition 1208103 (As Revised)
Body
Dear Sir:
On August 9, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue a purchase order and enter into an agreement with Cityfront Center East Maintenance Association, for providing maintenance and security services and general liability insurance coverage for the Nicholas J. Melas Centennial Fountain and Park in an amount not to exceed $248,500.00. A Purchase Order has not been issued for this Board Order.
During the negotiation and execution of the Agreement, Cityfront’s management and mission changed, and Cityfront was then only willing to provide the specified services and insurance through March 31, 2008, in an estimated amount not to exceed $60,000.00. Cityfront returned the executed Agreement, amended, with the revised expiration date and dollar amount the District is responsible to pay.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the Requisition in an amount of $188,500.00 (approximately 75% of the current Requisition value), from an amount of $248,500.00, to an amount not to exceed $60,000.00.
Funds will be restored in Account 101-66000-612490.
Subsequent to the receipt of the executed and amended Agreement, the final invoice in an amount of $52,206.09, was received from Cityfront. After issuance of a Purchase Order in accordance with the amended Agreement, in an amount not to exceed $60,000.00, the balance of the remaining funds will be reduced.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Ordered passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien