TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 10-885-AF (Re-bid) Streambank Stabilization of I&M Canal Tributary D, to Path Construction Company in an amount not to exceed $36,498.41, from an amount of $1,162,015.49, to an amount not to exceed $1,198,513.90, Account 501-50000-645720, Purchase Order 4000015
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-885-AF (Re-bid) Streambank Stabilization of I&M Canal Tributary D to Path Construction Company, in an amount not to exceed $1,124,000.00, plus a five (5) percent allowance for change orders, in an amount of $56,200.00, for a total amount not to exceed $1,180,200.00. The contract was completed on October 14, 2015.
As of March 18, 2016, the effect of change orders resulted in a net increase in the amount of $38,015.49 from the original amount awarded of $1,124,000.00. The current contract value is $1,162,015.49. The prior approved change orders reflect a 3.38% increase to the original contract value.
During construction it was determined at certain locations that A-Jacks were installed at lower than anticipated elevations. This resulted in an unacceptable slope condition near the roadway. Corrective action was specified by the Engineering Department and a meeting was held to discuss this action. It was determined to track the additional work on Time & Material Daily Reports, and the contractor could issue a claim after the work was complete. The contractor submitted a cost proposal (CCO-008) for an extra in the amount of $36,498.41. The engineer reviewed the proposal and found it to be reasonable, and stated via correspondence 117, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-885-AF in an amount of $36,498.41 (3.14% of the current contract value), from an amount of $1,162,015.49, to an amount not to exceed $1,198,513.90.
Funds are available in Account 501-50000-645720.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016
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