TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to Air One Equipment, Inc., for the inspection, repair and replacement parts for various air masks at various District locations in an amount of $929.17, from an amount of $9,900.00, to an amount not to exceed $10,829.17, Account 101-25000-612780, Purchase Order 8006917
Body
Dear Sir:
On July 6, 2011, the Director of Procurement and Materials Management issued a purchase order to Air One Equipment, Inc., to inspect, repair and furnish replacement parts for various air masks at various District locations, in an amount not to exceed $9,900.00. The purchase order expired on December 31, 2011.
There have been no prior change orders to this purchase order.
The cost and quantity of replacement parts needed for the repair of the air masks was greater than anticipated and is the reason for this change order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $929.17 (9.39% of the current contract value), from an amount of $9,900.00, to an amount not to exceed $10,829.17.
Funds are available in Account 101-25000-612780.
Requested, Denice E. Korcal, Director of Human Resources, DEK:GT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012