TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-613-11 Scavenger Services at Various Service Areas, estimated cost $3,994,900.00, Accounts 101-66000/67000/68000/69000-612520, Requisitions 1445212, 1437175, 1449772, 1440568, 1449774, 1449775 and 1449762 (Deferred from the January 5, 2017 Board Meeting)"ADOPTED AS AMENDED, REFER TO FILE ID#17-0003A"
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of Scavenger Services at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure scavenger services, including the furnishing of empty waste containers, periodic removal and lawful disposal of filled waste containers and replacement of the filled waste containers with empty containers at the Stickney, Calumet, O’Brien, Kirie, Egan and Hanover Park Water Reclamation Plants, and the Lockport Powerhouse. Services will also include collection of emergency waste, recyclable trash, general trash, debris, screenings, landscaping waste, grit and scum which are regularly generated from normal and routine operations at the aforementioned District facilities.
The estimated cost for this contract is $3,994,900.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $917,700.00, $1,332,850.00, $1,356,700.00 and $387,650.00, respectively.
The bid deposit for this contract is $200,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of the work, which includes the transportation and disposal of material classified as “special waste,” which requires appropriate State of Illinois chemical analysis, licenses, disposal and site permits.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract due to the lack of availability of subcontractors who can perform the required work.
The tentative schedule for this contract is as follows:
Advertise February 22, 2017
Bid Opening March 14, 2017
Award April 6, 2017
Completion April 30, 2020
Funds are available in 2017 in Accounts 101-66000/67000/68000/69000-612520. Funds for the subsequent years, 2018, 2019 and 2020, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-613-11.
Requested, John P. Murray, Director of Maintenance & Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2017