TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $1,185,000.00, Accounts 101-67000-612520, 612530, Requisition 1605281
Body
Dear Sir:
On September 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-753-11, Contract Farming at the Hanover Park Water Reclamation Plant.
In response to a public advertisement of November 1, 2023, a bid opening was held on November 21, 2023. The bid tabulation for this contract is:
ANTHEM EXCAVATION & DEMOLITION, INC. $875,670.00
STEWART SPREADING, INC. $1,185,000.00
A review by the Maintenance and Operations Department revealed that Anthem Excavation & Demolition, Inc. (Anthem) does not comply with specifications of the Contract Documents. Anthem submitted documentation for their qualifications review and was found deficient in the areas of knowledge and experience to perform the farming services as described in the qualifications section on page P-4 of the Proposal.
Therefore, the Director of Procurement and Materials Management has notified Anthem that their bid is rejected based on the above and in the public’s best interest.
Stewart Spreading, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $890,000.00, placing their bid of $1,185,000.00 approximately 33.1 percent above the estimate.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because of the limited availability of MBE/WBE/VBE contractors to perform the specialized scope of work.
The Multi-Project Labor Agreement was not included in the contract because the work does not fall within the provisions of the MPLA.
The contract will require approximately four to eight (4-8) people for the services.
The contract shall commence upon approval of the contractor’s bond and terminate on December 31, 2026, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-753-11 to Stewart Spreading, Inc., in an amount not to exceed $1,185,000.00 subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2024 expenditure, in the amount of $290,000.00, are available in Accounts 101-67000-612520, 612530. The estimated expenditures for 2025 and 2026 are $447,500.00 and $447,500.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024
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