TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 11-705-21, Furnish and Deliver Ammonia Analyzers and Dissolved Oxygen Meters at the Egan, North Side and Stickney Water Reclamation Plants, estimated cost $287,000.00
Body
Dear Sir:
On September 6, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 11-705-21 Furnish and Deliver Ammonia Analyzers and Dissolved Oxygen Meters at the Egan, North Side and Stickney Water Reclamation Plants.
In response to a public advertisement of September 26, 2012, a bid opening was held on October 16, 2012. The bid tabulation for this contract is:
ENDRESS & HAUSER $449,582.50
Six hundred twelve (612) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
Endress & Hauser submitted a bid; however, this firm also submitted additional terms and conditions, and exceptions/clarifications to the contract document, which is not acceptable as per page G-1, General Requirements, Specifications and Conditions under Bid Requirements, paragraph 4 of the contract documents. In addition, their bid is 57 percent above the estimate and is considered too high for award. Therefore, their bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified Endress & Hauser of this action.
The Maintenance and Operations Department will revise this contract and re-advertise at a later date.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv