TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 10-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Option C, Group A, (Item 1) to Synagro Central, LLC, in an amount of $193,550.00, from an amount not to exceed $386,091.14, to an amount not to exceed $579,641.14, Account 101-66000-612520, Purchase Order 5001116
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Dear Sir:
On March 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Option C, Group A, (Item 1), to Synagro Central, LLC, in an amount not to exceed $387,100.00. The contract expires on December 31, 2011.
As of October 13, 2011, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,008.86 from the original amount awarded of $387,100.00. The current contract value is $386,091.14. The prior approved change orders reflect a less than 1% decrease to the original contract value.
The increase in the contract value is due to an unanticipated opportunity to land apply air dried biosolids in the current 2011 drying season.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-692-11, Option C, Group A, (Item 1), in an amount of $193,550.00 (approximately 50% of the current contract value), from an amount of $386,091.14, to an amount not to exceed $579,641.14.
Funds are available in Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011
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