TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-804-11, Furnish and Deliver Three Non-Restrained Flexible Pipe Couplings to the Calumet Water Reclamation Plant, to Ferguson Enterprises LLC dba Columbia Pipe & Supply Co., Inc. (Columbia Pipe), in an amount not to exceed $114,547.30, Account 101-68000-623090, Requisition 1619807
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-804-11, Furnish and Deliver Three Non-Restrained Flexible Pipe Couplings to the Calumet Water Reclamation Plant.
In response to a public advertisement of August 21, 2024, a bid opening was held on September 10, 2024. The bid tabulation for this contract is:
FERGUSON ENTERPRISES, LLC DBA COLUMBIA *$114,547.30
PIPE & SUPPLY CO., INC.
*corrected total
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: cannot provide the equipment requested and not a distributor of this type of equipment. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Ferguson Enterprises LLC dba Columbia Pipe & Supply Co., Inc. (Columbia Pipe), the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $114,900.00, placing their bid of $114,547.30 approximately equal to the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because this is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because there are no subcontracting opportunities.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-804-11 to Columbia Pipe, in an amount not to exceed $114,547.30.
Funds for the 2024 expenditure are available in Account 101-68000-623090.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024
Attachment