TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-RFP-31 Farm Management Support Services, to Heartland Bancorp, Inc., in an amount of $62,000.00 from an amount of $178,459.72 to an amount not to exceed $240,459.72, Account 101-69000-612430, Purchase Order 3098642
Body
Dear Sir:
On February 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-RFP-31 Farm Management Support Services, to Heartland Bancorp, Inc., in an amount not to exceed $186,000.00.
As of September 29, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $7,540.28 from the original award amount of $186,000.00. The current contract value is $178,459.72. The prior approved change orders reflect a 4.1% decrease to the original contract value.
In accordance with Article 7 of this contract, the District may extend the date of termination by one year, a total of two times, at the same percentage of revenue. As a result, an increase is needed to fund a one year extension of the contract for 2021.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-RFP-31, in an amount of $62,000.00 (approximately 42.0% of the current contract value) from an amount of $178,459.72 to an amount not to exceed $240,459.72.
Funds are being requested in 2021 in Account 101-69000-612430, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2020
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