TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-699-12, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $358,800.00, from an amount of $2,602,581.13, to an amount not to exceed $2,961,381.13, Accounts 101-68000/69000-612520, Purchase Order 5001824
Body
Dear Sir:
On August 5, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-699-12, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $2,677,500.00. The contract expires on January 20, 2025.
As of June 6, 2024, the attached list of change orders has been approved.
Original Contract Amount $2,677,500.00
Date of Board Approval 8/5/2021
Cumulative Change Order Value (6/6/2024) ($74,918.87)
% Change of Original Contract Value -2.8%
Current Contract Value $2,602,581.13
Requested Increase or Decrease $358,800.00
New Contract Value $2,961,381.13
% Change of Current Contract Value 13.8%
% Change of Original Contract Value 10.6%
An increase in value is requested to meet the current operational plan at CALSMA, which requires additional heavy equipment services. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-owned Business Enterprise (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-699-12, in an amount of $358,800.00 (approximately 13.8% of the current contract value), from an amount of $2,602,581.13, to an amount not to exceed $2,961,381.13.
Funds are available in Account 101-68000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024
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