TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-693-11, Use of a Sanitary Landfill, Groups A and B, to Waste Management of Illinois, Inc., in an amount not to exceed $54,000.00, Account 101-66000-612520, Requisition 1450843
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-693-11 Use of a Sanitary Landfill.
In response to a public advertisement of November 30, 2016, a bid opening was held on December 20, 2016. The bid tabulation for this contract is:
GROUP A: LASMA
WASTE MANAGEMENT OF ILLINOIS, INC. $33,750.00
GROUP B: CALSMA
WASTE MANAGEMENT OF ILLINOIS, INC. $20,250.00
Fifty-five (55) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: out of scope of business and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Waste Management of Illinois, Inc., the sole bidder for Groups A and B, proposes to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $37,500.00, placing their bid of $33,750.00 approximately 10 percent below the estimate. The estimated cost for Group B of this contract was $22,500.00, placing their bid of $20,250.00 approximately 10 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is for access to, and use of, a landfill.
The Multi-Project Labor Agreement was not included in this contract because it is for access to, and use of, a landfill.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-693-11, Groups A and B, to Waste Management of Illinois, Inc., in an amount not to exceed $54,000.00.
The total bid deposit for Groups A and B, in the amount of $3,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work on April 1, 2017 and terminate on December 31, 2018.
Funds for the 2017 expenditure for Group A, in the amount of $16,875.00, are available in Account 101-66000-612520. The estimated expenditure for 2018 is $16,875.00. Funds for 2018 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds for the 2017 expenditure for Group B, in the amount of $10,125.00, are available in Account 101-66000-612520. The estimated expenditure for 2018 is $10,125.00. Funds for 2018 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2017