TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount of $470,099.70 from an amount of $12,962,035.59 to an amount not to exceed $12,491,935.89, Accounts 101--67000/68000/69000-612600/612650, Purchase Orders 5001655, 5001656 and 5001657
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Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,970,168.95.
As of June 23, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $8,133.36 from the original award amount of $12,970,168.95. The current contract value is $12,962,035.59. The prior approved change orders reflect a 0.06% increase to the original contract value.
The decrease in contract value is because services performed this year were less than originally planned.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-611-11, in an amount of $470,099.70 (approximately 3.6% of the current contract value) from an amount of $12,962,035.59 to an amount not to exceed $12,491,935.89.
Funds will be restored to Accounts 101-67000/68000/69000-612600/612650.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020
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