TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
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Authority to award Contract 08-853-11 to M.A.T. Leasing, Inc., for Services of Heavy Equipment with Operators for Material Handling in the Calumet Service Area, in an amount not to exceed $275,000.00, Account 101-66000-612520, Requisition 1222736)
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Dear Sir:
On October 18, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Services of Heavy Equipment with Operators for Material Handling in the Calumet Service Area.
In response to a public advertisement of November 21, 2007, a bid opening was held on December 18, 2007. The sole bid received for this contract is:
M.A.T. LEASING, INC. $296,500.00
Three hundred forty-six (346) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: equipment is being used on other jobs, cannot supply operators, and the work is outside their scope of business. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $275,000.00.
M.A.T. Leasing, Inc., the lowest responsible bidder, is proposing to perform this contract, all in accordance with our specifications. The estimated cost for this contract was $275,000.00, placing the bid of $296,500.00, approximately 7.8 percent above this estimate. The Contractor is in compliance with Revised Appendix D as evidenced by the attached report. The protected class utilization is 15 percent MBE, 10 percent WBE, and 10 percent SBE goals.
M.A.T. Leasing, Inc., has executed the Multi-Project Labor Agreement certificate as required. The trades anticipated to be utilized on this contract are Laborers and Operating Engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that this contract be awarded to M.A.T. Leasing, Inc., in an amount not to exceed $275,000.00, subject to the contractor furnishing a performance bond in form satisfactory to our Legal Department and approved by the Purchasing Agent. Funds are available in Account No. 101-66000-612520.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien
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