TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue a purchase order and enter into an agreement with Mr. Toby Frevert for Consulting Engineering Services with respect to Regulatory Issues with the Lemont Water Reclamation Plant and Collection System Infiltration/Inflow Program Contract 09-715-2P, in an amount not to exceed $18,000.00, Account 201-50000-601170, Requisition 1287644
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Mr. Toby Frevert for consulting engineering services related to regulatory issues with the Lemont Water Reclamation Plant (WRP) and the District’s pending infiltration and inflow control initiatives.
The scope of work for this agreement consists of two components. First, Mr. Frevert will provide support with respect to regulatory issues involving on-going permitting issues for the Lemont Water Reclamation Plant. The resolution of these regulatory issues may impact the District’s capital improvement plans for the Lemont WRP. Secondly, Mr. Frevert will provide consulting services with respect to regulatory issues and other related considerations concerning the implementation of an infiltration/inflow reduction and control program for the District.
Mr. Frevert is the sole service provider of these services as he has unique experience and intimate knowledge of regulatory issues and approaches as a result of his many years of employment with the Illinois Environmental Protection Agency. Mr. Frevert joined the IEPA shortly after its creation in 1970, and ultimately became manager of the Division of Water Pollution Control.
The total fee for the agreement is $18,000.00, distributed over two years.
The completion date for the work is November 5, 2011.
It is estimated that the level of effort required for the work encompasses approximately 124 man hours. Mr. Frevert’s total labor rate will be $125.00 an hour, without any markups.
The components of the total fee are as follows:
ITEM: FEE:
1. Total Labor Fee $15,500.00
2. Reimbursable Direct Costs 2,500.00
TOTAL FEE (Not to Exceed) $18,000.00
The Affirmative Action Ordinance does not apply, as the total fee for this agreement is under $100,000.00.
In as much as Mr. Toby Frevert, P.E. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $18,000.00.
Funds are available in Account 201-50000-601170. Funds for the 2010 and 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009