TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-481-11, Furnish and Deliver Genetic Security Center Camera Connections License, Software Maintenance and Labor, to Pentegra Systems, LLC, in an amount not to exceed $28,269.99, Accounts 101-27000-612430, 612820, 201-50000-634810, Requisition 1469432
Body
Dear Sir:
On August 31, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-481-11, Furnish and Deliver Genetic Security Center Camera Connections License, Software Maintenance and Labor.
In response to a public advertisement of November 1, 2017, a bid opening was held on November 14, 2017. The bid tabulation for this contract is:
PENTEGRA SYSTEMS LLC *$28,269.99
MONTEL TECHNOLOGIES LLC $35,410.00
*corrected total
One hundred seven (107) companies were notified of this contract being advertised and eight (8) companies requested specifications.
Pentegra System LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $40,000.00, placing their bid of $28,269.99 approximately 29 percent below the estimate.
The contract terminates on December 31, 2017.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-481-11 to Pentegra Systems, LLC, in an amount not to exceed $28,269.99.
There was no bid deposit required for this contract.
Funds are available in Accounts 101-27000-612430, 612820, 201-50000-634810.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017