TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-862-1P Furnish, Deliver, and Install One Digital Wide Format Color Printer/Plotter, Main Office Building Annex, estimated cost $34,390.00, Accounts 101-50000-634990 and 612800, Requisition 1561719
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-862-1P Furnish, Deliver, and Install One Digital Wide Format Color Printer/Plotter. The equipment will be located in the Main Office Building Annex. Also, the contract includes a three-year maintenance service. This contract would begin approximately August 26, 2021, with a duration of approximately 45 days.
The purpose of this contract is to replace the current HP 4500 Plotter, which is past its service life and replacement parts and support are no longer available by HP and Equipment Resellers. The Engineering Department uses the plotter/printer to print full-size contract plan sheets for submittals review and record-keeping purposes. This includes FOIA request for Engineering’s Atlas maps, exhibits and contract plans.
The estimated cost for this contract is $34,390.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish, install, and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 21, 2021
Bid Opening August 10, 2021
Award August 26, 2021
Completion October 8, 2021
Funds are available in Accounts 101-50000-634990 and 612800.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-862-1P.
Requested, Catherine A. O’Connor, Director of Engineering, GR:HNC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021