TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order for Contract 05-405-11 Furnishing Various Temporary Personnel Services to Various Locations for a Three Year Period, from January 1, 2005 to December 31, 2007 to Professional Dynamic Network, Inc., in an amount of $20,256.34, from an amount of $508,647.96 to an amount not to exceed $488,391.62, Accounts 101-15000, 16000, 20000, 25000, 40000, 50000, 66000-612490, Purchase Order 3029685
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Dear Sir:
On December 2, 2004 the Board of Commissioners authorized the Purchasing Agent to issue a purchase order for Contract 05-405-11 Furnishing Various Temporary Personnel Services to Various Locations for a Three Period, from January 1, 2005 to December 31, 2007 to Professional Dynamic Network, Inc., in an amount not to exceed $582,195.08. The contract was extended by written order of the Purchasing Agent from December 31, 2007 to March 31, 2008.
As of February 1, 2007, the attached change order has been approved. The effect of this change order resulted in a decrease in an amount of $73,547.12 from the original amount awarded of $582,195.08. The current contract value is $508,647.96. The prior approved change order reflects a 12.6 percent decrease to the original contract value
The purpose of this change order is to decrease and close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the purchase order for Contract 05-405-11 in an amount of $20,256.34 (3.9% of the current contract value) from an amount of $508,647.96 to an amount not to exceed $488,391.62.
Funds will be restored in Accounts 101-15000, 16000, 20000, 25000, 40000, 50000, 66000-612490.
Requested, Eileen McElligott, Administrative Services Manager, EMcE:BKS:MG:CW:PJC
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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