TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase order with WM Reply, Inc., for Contract 22-RFP-13, Intranet Development and Platform Support, in an amount of $65,000.00, from an amount of $645,000.00, to an amount not to exceed $710,000.00, Account 101-27000-612430, Purchase Order 3125792
Body
Dear Sir:
On June 1, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 22-RFP-13 Intranet Development and Platform Support with WM Reply, Inc., in an amount not to exceed $380,000.00. The contract will expire on December 31, 2026.
As of May 22, 2026, the attached list of change orders has been approved.
Original Contract Amount $380,000.00
Date of Board Approval 06/01/2023
Cumulative Change Order (10/2/2025) $265,000.00
% Change of Original Contract Value 69.74%
Current Contract Value $645,000.00
Requested Increase or Decrease $65,000.00
New Contract Value $710,000.00
% Change of Current Contract Value 10.08%
Total % Change of Original Contract Value 86.84%
The reason for this increase is to fund the necessary work to support and enhance the MWRD Employee portal through December 31, 2026. This work encompasses the completion of two critical application development efforts, each incorporating robust security protocols to govern employee access. It further includes the transition of operational knowledge to the application development team and the initial post launch maintenance of these applications to ensure secure access, system stability, and an optimal employee experience. All rates will remain the same.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and extend the agreement for Contract 22-RFP-13 in an amount of $65,000.00 (10.08% of the current contract value), from an amount of $645,000.00, to an amount not to exceed $710,000.00 through December 31, 2026.
Funds are available in Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, STK:sw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee, on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2026
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