TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-603-11 Furnishing and Delivering Roadway Rock Salt to Various Service Areas, estimated cost $114,000.00, Accounts 101-67000/68000/69000-623130, Requisitions 1542113, 1542130, and 1542134.
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering roadway rock salt to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish and deliver roadway rock salt to various service areas over a thirty-six-month period.
The estimated cost for this contract is $114,000.00. The estimated 2020, 2021, 2022, and 2023 expenditures are $15,200.00, $38,500.00, $38,500.00, and $21,800.00, respectively.
The Multi Project Labor Agreement, Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included because this is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
o Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
o Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance."
The tentative schedule for this contract is as follows:
Advertise June 17, 2020
Bid Opening July 7, 2020
Award August 6, 2020
Completion June 30, 2023
Funds are available in 2020 in Accounts 101-67000/68000/69000-623130. Funds for the subsequent years, 2021, 2022, and 2023, are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-603-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2020