TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to advertise Contract 27-677-11, Overhead Door Maintenance at Various Service Areas, estimated cost $398,000.00, Accounts 101-67000/68000/69000-612680, Requisitions 1643484, 1643074, and 1640185
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 27-677-11, Overhead Door Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide overhead door maintenance at District facilities, for a twenty-four month period. There will be three groups: Group A for the Stickney Service Area, Group B for the Calumet Service Area, and Group C for the North Service Area. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $398,000.00. The estimated 2027, 2028, and 2029 expenditures are $166,100.00, $199,000.00, and $32,900.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D will be included in this contract. The type of work to be performed is within the “General Construction Services” category for establishing utilization goals for Minority-owned Business Enterprises (MBE) and Women-owned Business Enterprises (WBE). The individual goals for this contract are 7% MBE and/or 7% WBE.
The tentative schedule for this contract is as follows:
Advertise November 4, 2026
Bid Opening December 1, 2026
Award January 7, 2027
Completion January 31, 2029
Funds for 2027, 2028, and 2029 are being requested in Accounts 101-67000/68000/69000-612680 and are contingent upon the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 27-677-11.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026
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