TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 07-027-3SR North Side Sludge Pipeline Replacement - Section 1, North Service Area, to Joel Kennedy Construction Corporation in an amount of $350,000.00, from an amount of $27,200,638.47, to an amount not to exceed $27,550,638.47, Account 401-50000-645750, Purchase Order 4000091
Body
Dear Sir:
On June 16, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-027-3SR North Side Sludge Pipeline Replacement - Section 1, North Service Area, to Joel Kennedy Constructing Corp., in an amount not to exceed $27,120,000.00, plus a five (5) percent allowance for change orders in an amount of $1,356,300.00, for a total amount not to exceed $28,476,000.00. The anticipated contract completion date is February 3, 2025.
As of June 16, 2023, the attached list of change orders has been approved.
Original Contract Amount $27,120,000.00
Date of Board Approval 06/16/2022
Cumulative Change Order (6/16/2023) $80,638.47
% Change of Original Contract Value 0.30%
Current Contract Value $27,200,638.47
Requested Increase $350,000.00
New Contract Value $27,550,638.47
% Change of Current Contract Value 1.29%
Total % Change of Original Contract Value 1.59%
In the process of subsurface horizontal directional drilling the 20-inch diameter sludge pipeline along the North Shore Channel, the contractor encountered an underground obstruction, that upon further investigation was determined to be a subsurface bridge, abandoned in place and filled in below the current elevation of the Skokie Sculpture Park. The bridge was partially demolished to facilitate installation of the sludge pipeline. To alleviate any future safety concerns, it was determined the best course of action is to remove the entire bridge. Work consists of demolishing the bridge, backfilling according to contract documents, and restoring damaged pavement and landscaping in the area. The contractor submitted a time and material proposal for COR-4 not to exceed $350,000.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence COR-4, that the Engineering Department would recommend its approval. In the best interest of all parties, the Contractor proceeded with the discovery work at their own risk and the work has been partially completed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-027-3SR in an amount not to exceed $350,000.00 (1.29% of the current contract value), from an amount of $27,200,638.47, to an amount not to exceed $27,550,638.47.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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