TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with AT&T Corp. for PRI/DS1 Service, in an amount not to exceed $93,996.00, Account 101-27000-612210, Requisition 1614592
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with AT&T Corp. for PRI/DS1 Service for a 3-year term. AT&T PRI/DS1 Service is utilized by Procurement and Materials Management Department for sending and receiving analog faxes. Therefore, AT&T PRI/DS1 Service is critical to ensure the reliability and integrity of the data communicated in support of departmental services. This purchase order will begin on March 1, 2024, and will expire on February 28, 2027.
During this time, the District intends to continue upgrading to a modern technology to replace the antiquated lines and equipment that are utilized today. Without this agreement with AT&T, the District will be required to pay adjustable tariff rates for this service which is not economically advantageous for the District.
AT&T Corp., the sole service provider of PRI/DS1 service that has the existing infrastructure in place to District facilities has submitted prices for the services required. Inasmuch as AT&T Corp. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
AT&T Corp. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with AT&T Corp. in an amount not to exceed $93,996.00.
Funds for the 2024 expenditure, in the amount of $26,110.00, are available in Account 101-27000-612210. The estimated expenditure for 2025 is $31,332.00, 2026 is $31,332.00, and 2027 is $5,222.00. Funds for 2025, 2026, and 2027 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:tm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024