TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order to MS Consulting Services, Inc. for purchase of CharonVAX Emulation Software support and maintenance, in an amount not to exceed $11,300.00, Account 101-27000-612820, Requisition 1249961
Body
Dear Sir:
Authorization is requested to issue a purchase order to MS Consulting Services, Inc. to provide maintenance and support services to the CharonVAX Emulation Software, including notification of software updates, product fixes and related enhancements for the term of December 1, 2008 through November 30, 2009.
The Information Technology Department supports several legacy systems that are required by the District’s operations that currently execute on the CharonVAX computer platform. These systems are PURCON, which is used by the Purchasing Department for contract administration, and UCIMS, UCHARGE, and ENFORCEMENT used by the Research & Development Department for the administration of User Charge. Most of the uses of these systems are for archival lookup.
MS Consulting Services, Inc., the sole source provider of this product, has submitted a bid of $11,300.00 for the product and services. Since MS Consulting Services, Inc. is the exclusive sole source of supply for CharonVAX, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
MS Consulting Services, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order to MS Consulting Services, Inc. in an amount not to exceed $11,300.00.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:JC:ML:RD
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008