TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-041-11, Furnish and Deliver Data Storage Cartridges to Various Locations, for a One (1) Year Period, to Discount Media Products, LLC d/b/a Media Distributors in an amount not to exceed $51,276.25, Account 101-20000-623810
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-041-11 furnish and deliver data storage cartridges to various locations for a one (1) year period, beginning approximately January 1, 2013 and ending December 31, 2013.
In response to a public advertisement of October 10, 2012, a bid opening was held on October 30, 2012. The bid tabulation for this contract is:
DISCOUNT MEDIA PRODUCTS LLC D/B/A MEDIA DISTRIBUTORS *$51,276.25
TOTOWA SYSTEMS, INC. $53,500.00
BACKUPWORKS.COM, INC. $53,750.00
MCPC, INC. $54,130.00
MIDWEST COMPUTER PRODUCTS INC. $54,375.00
BEBON OFFICE MACHINES $59,011.25
GLOBAL GOVERNMENT/EDUCATION SOLUTIONS, INC. $65,750.00
ATLAS & ASSOCIATES, INC. $67,500.00
INTER-CITY SUPPLY COMPANY, INC. $73,887.50
*corrected total
Five hundred twenty-nine (529) companies were notified of the contract being advertised and forty (40) companies requested specifications.
Discount Media Products, LLC d/b/a Media Distributors, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $60,000.00, placing the total bid of $51,276.25 approximately 14.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-041-11, to Discount Media Products, LLC d/b/a Media Distributors, in an amount not to exceed $51,276.25.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are being requested for 2013 in Account 101-20000-623810, and are contingent on the Board of Commissioners' approval of the Districts budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012