TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase order with Millan Chicago, LLC for Contract 23-RFP-11 Individual Coaching and Training Services, in an amount of $17,500.00, from an amount of $106,028.75, to an amount not to exceed $123,528.75, Account 101-25000-601100, Purchase Order 3130439
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Dear Sir:
On May 2, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 23-RFP-11 Individual Coaching and Training Services with Millan Chicago LLC, in an amount not to exceed $125,000.00. The contract expires on July 14, 2027.
As of May 5, 2026, the attached list of change orders have been approved.
Original Contract Amount $125,000.00
Date of Board Approval 05/02/2024
Cumulative Change Order (05/05/2026) ($18,971.25)
% Change of Original Contract Value (15.2%)
Current Contract Value $106,028.75
Requested Increase $17,500.00
New Contract Value $123,528.75
% Change of Current Contract Value 16.5%
Total % Change of Original Contract Value (1.2%)
Additional funding is required to support an increased demand for individual coaching and training sessions under Contract 23-RFP-11. Since execution of the original agreement, District departments have identified additional needs for one-on-one coaching and targeted training to address evolving workforce challenges, including strategies for managing different personalities and workstyles in the workplace, effective communication across teams, coaching, and leadership development. These challenges has resulted in the number of requested coaching sessions exceeding initial projections. Additionally, the District will be conducting executive coaching that was not anticipated at the time the contract was executed. While the original contract anticipated ongoing coaching services, the extent and frequency of sessions now required and the addition of executive coaching were not fully known at the time of contract execution. These additional services are necessary to ensure continuity of professional development efforts and to meet the District’s operational and organizational needs.
This change order is in compliance with the Illinois Criminal Code, as the increased demand for services constitutes circumstances that were not reasonably foreseeable at the time the original contract was executed, and the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 23-RFP-11 in an amount of $17,500.00 (16.5% of the current contract value), from an amount of $106,028.75, to an amount not to exceed $123,528.75.
Funds are available in Account 101-25000-601100.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2026
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