TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-824-2P Tertiary Filter rehabilitation, Pump VFDs and Other Plant Improvements at the Egan, Hanover Park and Kirie Water Reclamation Plants, to IHC Construction Companies, L.L.C., in an amount of $5,108.80, from an amount of $16,253,495.11, to an amount not to exceed $16,258,603.91, 401-50000-645650 and 645750, Purchase Order 5000803
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-824-2P Tertiary Filter Rehabilitation, Pump VFDs and Other Plant Improvements at the Egan, Hanover Park, and Kirie Water Reclamation Plants, to IHC Construction Companies, L.L.C., in an amount not to exceed $16,074,400.00. The contract expires on January 10, 2010.
As of June 19, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $179,095.11 from the original amount awarded of $16,074,400.00. The current contract value is $16,253,495.11. The prior approved change orders reflect a 1.11% increase to the original contract value.
Item 1: A credit in the amount of $19,526.73 to delete removal of all PVC piping, pumps, and electrical work associated with an abandoned chlorine tank. The contract involves the removal of an abandoned chlorine tank and associated piping at the Hanover Park Water Reclamation Plant. After the contractor removed the abandoned tank, the Maintenance and Operations Department decided to self-perform the remainder of the removal work. The contractor submitted a proposal (COR-012) in the amount of $19,526.73 for the value of the work to be deleted from the contract. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 459, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract.
Item 2: An extra in the amount of $24,635.53 to install a new underground 18-inch plug valve. The contract includes replacement of a 12-inch isolation valve on a bypass line located under a parking lot at the Hanover Park Water Reclamation Plant. An existing 18-inch discharge pipe from a below-grade pumping station also ties into this same bypass line. The Maintenance and Operations Department requested that an 18-inch valve be installed on this line to allow complete isolation of the pumping station to perform repairs on leaking suction and discharge valves. The work includes excavation, installation of the valve and associated piping, and restoration of the parking area. The contractor submitted a proposal (COR-017) in the amount of $24,635.53 to complete the work. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 450, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District and authorized by law.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 04-824-2P in an amount of $5,108.80 (0.03% of the current contract value) from an amount of $16,253,495.11 to an amount not to exceed $16,258,603.91.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009
Attachment